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Voice Agent Portal →
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Spartan Program

Your practice deserves an assistant that never sleeps.

A voice agent that answers calls, books consultations, and follows up on leads — so your patient coordinator can focus entirely on patients.

What Your AI Assistant Does

Built for your practice — not a generic template.

📞

24/7 Inbound Answering

Answers every call instantly — evenings, weekends, holidays.

📅

Real-Time Scheduling

Reads live 4D EMR availability and confirms without double-booking.

📲

Outbound Follow-Up

Reaches out to web inquiry leads and moves them toward booking.

🔄

Cancel & Reschedule

Handles changes on the spot — no hold times, no voicemails.

🧠

Practice Knowledge Base

Built on your procedures and policies, refreshed from your social media — so patients get accurate, on-brand answers.

💳

Consultation Fee Disclosure

Communicates your fee during booking so your front desk isn't chasing it.

Hear It In Action

Live Demo Call

0:00 / --:--

“The Spartan Program doesn’t replace your patient coordinator — it removes everything that gets in the way of them doing their best work.”

Easy Setup

Setup takes ~10 minutes. Live within ~15 minutes.

1

Fill Out the Setup Form

Enter your practice details, scheduling rules, and credentials. Takes about 10 minutes.

2

Complete Checkout

Secure payment via Stripe.

3

Go Live

Your AI assistant is configured and live — typically within 15 minutes.

4

Manage & Track Performance

Access your management portal anytime to review call logs and update settings — plus monthly performance reports to your inbox with call volume, booking outcomes, estimated savings, and more.

A Fraction of the Cost

vs. a dedicated receptionist: 24/7 availability, no distractions, support concurrent calls.

Founder Rate (first 12 months)

First 50 practices only

$697/mo*

$997/mo regular rate

Claim My Spot →

*Additional per-minute usage rates apply for each call.

Dedicated Receptionist Costs

Salary$3,500 – $4,500
Benefits & overhead+20–30%
Total monthly cost~$4,200 – $5,850
Spartan Program$697/mo

Your Patient Coordinator stays focused on patients — delivering a higher degree of care and attention.

Monthly subscription. Cancel anytime.

vs. a call center: No hold times, no dropped calls, and no overtime.

AI Voice Agent

$0.20

– $0.30

per minute

Traditional Call Center

$1.00

– $1.50

per minute

A practice fielding 200 scheduling calls/month at 4 min avg saves $600–$1,000/month versus outsourced call handling.

Complete Visibility

You always know what your AI is doing. Every update and every call cycle comes with a detailed report delivered to your inbox.

Live Practice Portals — On Demand, 24/7

Owner portal dashboard: call volume, bookings, conversion rate, AI cost, and savings vs. a call center
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Owner Dashboard

Coordinator call log: every call categorized, searchable, and filterable with resolution status
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Coordinator Call Log

Detailed Reports, Delivered to Your Inbox

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SPARTAN PROGRAM
Practice Onboarding — Complete
Premier Aesthetic Surgery
 
Client ID: jHn2fmhrZGWeprith6RD AI Agent: Rachel
Status: active Generated: 2026-01-15
Client Summary
Practice Name Premier Aesthetic Surgery
Practice Phone (212) 555-0182
Practice Email admin@premieraestheticsurgery.com
Timezone America/New_York
VAPI Credentials Validated Yes
4D EMR Linked Yes
Onboarding Status
Step Status Timestamp Details
intakeReceived Complete Jan 15, 2026 09:02 AM —
subscriptionSetup Complete Jan 15, 2026 09:04 AM Stripe subscription active
vapiAssistantCreated Complete Jan 15, 2026 09:07 AM —
vapiToolsSetup Complete Jan 15, 2026 09:09 AM Count: 7
Loaded tools:
check_availability_4DEMR
book_appointment_4DEMR
cancel_appointment_4DEMR
reschedule_appointment_4DEMR
lookup_appointment_4DEMR
update_appointment_4DEMR
lookup_patient_4DEMR
vapiEvalsCreated Complete Jan 15, 2026 09:12 AM Count: 15
initialTestsRun Complete Jan 15, 2026 09:18 AM Critical pass: true
Generated by the Spartan Program  ·  spartan_program@simple-ops.ai
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Onboarding Report

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SPARTAN PROGRAM
All Modules Updated
Premier Aesthetic Surgery
 
Client IDjHn2fmhrZGWeprith6RD
Updated At2026-04-20T02:09:14.381Z
System Prompt✓ Updated
Vapi Tools✓ Updated
Vapi Evaluation Suite✓ Updated
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Module Update Report

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SPARTAN PROGRAM
Monthly Practice Report
Premier Aesthetic Surgery · April 2026
 
Client ID: jHn2fmhrZGWeprith6RD AI Agent: Rachel
Period: April 2026 Generated: 2026-05-01
Call Activity
87
Total Calls
3.8 min
Avg Duration
0
Errors / No-Answer

Inbound 68 · Outbound 19

Scheduling Outcomes
52
✓ Booked
4
✗ Cancelled
6
↺ Rescheduled

Conversion rate 60% of calls resulted in a booking

Cost & Savings
AI Operating Cost
$82.65
330.6 call-minutes · $1.59/booking
Estimated Savings vs. Call Center
~$329.25
Equivalent call center cost: $413.25 at $1.25/min
PeriodCallsBookedConv. RateAI CostSaved
Year to Date 347 208 60% $334.20 $1317.80
Since Activation 423 254 60% $408.50 $1622.30
Generated by the Spartan Program  ·  spartan_program@simple-ops.ai
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Monthly Performance Report

Built for Medical & Aesthetic Practices

Direct EMR Integration

Reads and writes directly to your 4D EMR — no manual entry, no sync delays.

HIPAA-Conscious Design

No medical advice, no storage of PHI in conversation logs.

White-Glove Setup

We configure everything from your intake form data. No coding required.

Coordinator-First Design

Built to handle the transactional so your team can own the relational. Your coordinator stays focused on the patient in front of them — not the one on hold.

Ready to stop missing calls?

Get your AI scheduling assistant set up today.

Founder rate: $697/mo (first 12 months) for the first 50 practices — $997/mo after.

Build My AI Assistant →